Getting the Kit Digital for hospitality is a contract catering approach that enables optimizing cyclical menus, managing HACCP traceability, and predicting attendance with AI to reduce waste and ensure regulatory compliance. In this week's article we explain what the Kit Digital program is, how to apply for it, and how your hospitality business can benefit from it.
All the information on this page has been verified against information published by official sources. If you want to know more, we have included the link to the official announcement at the end of the article.
What is the Digital Kit for hospitality?
The Digital Kit for hospitality is a voucher of up to €12,000 provided by the Spanish Government to SMEs to purchase digital solutions already available on the market.
Requirements to apply for the Digital Kit for hospitality:
- Have an average workforce (AWU employees) of between 10 and 49 employees.
- Not exceed the small-amount aid limit (de minimis regime).
- Have annual turnover or a balance sheet in the last closed financial year of no more than €10 million.
- Not be subject to a pending recovery order from the European Commission.
- Be officially registered and meet the minimum trading history required in each call. This point is subject to approval of the regulatory terms.
- Not be in a situation of crisis.
- Be fully up to date with your tax and Social Security obligations.
- Not fall under any of the prohibitions set out in Article 13.2 of the General Subsidies Law.
What can I apply for with the Digital Kit for hospitality?
- Online presence and website: creation of a website for the SME and/or services to improve its visibility on the main internet platforms.
- E-commerce: creation of an online store for buying and selling products and/or services using digital channels.
- Social media: promote the SME on social media.
- Customer and/or supplier management: digitize and optimize the management of business relationships with customers.
- Business Intelligence and analytics: use company data to improve decision-making processes.
- Virtual office services and tools: implement interactive and functional solutions that enable more efficient collaboration between SME employees.
- Process optimization: digitize and/or automate business processes related to the SME’s operational or productive areas with the Digital Kit voucher for hospitality.
- Electronic invoicing: digitize the invoice issuance flow between the SME and its customers.
- Secure communications: provide SMEs with secure connections between employee devices and the company.
- Cybersecurity: provide SMEs with basic and advanced security for employee devices.
How do I apply?
As stated in the official announcement, interested companies can access all the information and receive guidance on the accelerapyme.es website, by calling 900 909 001, or in person at the AceleraPyme offices located across Spain.
In addition, many digital solution providers handle this grant application for you in exchange for using it to hire their services.
When do I apply?
Throughout 2022 and up to 2023, several calls will be launched by company size to access the Digital Kit for hospitality.
Conclusion
If you’ve been thinking for a while about changing or implementing any technology tool in your hospitality business, but have always ruled it out because of the investment required, now is the time to start or improve your business’s digitalization with the Digital Kit voucher for hospitality.
Useful links:
Announcement: https://portal.mineco.gob.es/es-es/comunicacion/Paginas/211125_np_kit.aspx
AceleraPyme: https://www.acelerapyme.es/
If you want to learn more about news like this or about our tools, visit our website or follow us on LinkedIn.
How to make the most of the Digital Kit to improve hospitality operations
Applying for the grant is only the first step. The real difference lies in choosing a solution that goes beyond “digitizing for the sake of digitizing” and actually helps you solve day-to-day operational issues: waste that isn’t detected in time, deviations in recipe costing, errors in delivery notes, lack of traceability, or a food cost that keeps rising with no clear reason. In hospitality, these inefficiencies have a direct impact on margins and tend to multiply when you manage multiple venues.
That’s why one of the best ways to make the most of the Digital Kit is to invest it in tools that connect purchasing, inventory, kitchen, and analytics in one environment. With Controliza, you can centralize operational data and turn it into faster, better-informed decisions. Solutions like Forecasting help you anticipate demand and adjust production, while modules such as purchasing and inventory give you better control over consumption, goods received, and actual stock, reducing stockouts and excess product.
In practice, this means fewer manual tasks, fewer administrative errors, and more control over what’s happening in each business unit. When you have visibility over purchasing, costs, and production, it’s easier to spot deviations, correct processes, and improve profitability. In HORECA chains, this approach can reduce food cost by 3% to 5%, cut waste by more than 20%, and deliver a positive return within just a few months.
If you’re considering which category of aid best fits your business, think not only about meeting the digitalization requirement, but about which solution will deliver real operational impact. That’s where a platform specialized in hospitality makes the difference.
How the Digital Kit can improve daily operations in collective catering
For collective catering, digitalization is not just about having a website or using social media. The real challenge is operational control: cyclical menus, tight budgets, high production volumes, strict APPCC requirements, and increasing pressure to reduce waste. If these processes are still managed with spreadsheets, paper delivery notes, or disconnected systems, you lose visibility over food cost, recipe costing, stock movements, and traceability. That directly affects margins, compliance, and service quality.
This is where the Digital Kit can have a practical impact. Within process optimization and business intelligence categories, you can invest in tools that help you connect purchasing, goods reception, production planning, and controls in one workflow. With Controliza, for example, you can use Forecasting adapted to cyclical menus to adjust purchasing and production to real demand, reducing overproduction and avoidable waste. At the same time, digital traceability linked to purchasing and reception makes it easier to manage APPCC records and delivery notes without duplicating work.
The result is not only administrative efficiency. Better operational visibility helps you protect food cost, improve recipe costing accuracy, detect deviations earlier, and make faster decisions across your catering operation. In a sector where profitability depends on controlling every process, using the Digital Kit for tools that solve these daily problems can generate measurable savings and stronger compliance from the start.
What is the Kit Digital in hospitality?
The Kit Digital for hospitality is a voucher of up to 12,000 EUR provided by the Spanish Government to SMEs for purchasing digital solutions already available on the market.
Requirements for applying for the Kit Digital in hospitality:
- Have an average workforce (UTA headcount) of between 10 and 49 employees.
- Not exceed the small aid limits (De Minimis Regulation).
- Have a turnover or balance sheet in the last closed fiscal year not exceeding 10 million euros.
- Not have a pending recovery situation from the European Commission.
- Be registered and meet the minimum seniority requirements per call. This point is subject to the approval of the regulatory framework.
- Not be in a crisis situation.
- Have all tax obligations and Social Security contributions up to date.
- Not incur any of the prohibitions set out in Article 13.2 of the General Subsidies Act.
What can I apply for the Kit Digital in hospitality?
- Internet presence and website: creation of a web page for the SME and/or provision of services to boost its visibility on major Internet sites.
- E-commerce: creation of an online store for buying and selling products and/or services using digital means.
- Social media: promoting the SME on social networks.
- Customer and/or supplier management: digitizing and optimizing the management of commercial relationships with customers.
- Business Intelligence and analytics: exploiting company data to improve the decision-making process.
- Virtual office services and tools: implementing interactive and functional solutions that enable more efficient collaboration among SME employees.
- Process optimization: digitizing and/or automating business processes related to the operational or productive aspects of the SME with the Kit Digital voucher for hospitality.
- Electronic invoicing: digitizing the invoice issuance flow between the SME and its customers.
- Secure communications: providing SMEs with security for connections between employee devices and the company.
- Cybersecurity: providing SMEs with basic and advanced security for employee devices.
How do I apply?
As stated in the official announcement: interested companies can access all information and receive advice at the website accelerapyme.es, by calling 900 909 001, or in person at the AceleraPyme offices distributed throughout Spain.
Additionally, many digital tool providers handle this grant application on your behalf in exchange for using the grant to purchase their services.
When do I apply?
Throughout 2022 and until 2023, several calls by company size were released for access to the Kit Digital in hospitality.
Conclusion
If you have been thinking about changing or implementing any technological tool for your hospitality business for a while, but have always ruled it out due to the required investment, this is the time to start or improve the digitization of your business with the Kit Digital voucher for hospitality.
Useful links:
Official announcement: https://portal.mineco.gob.es/es-es/comunicacion/Paginas/211125_np_kit.aspx
AceleraPyme: https://www.acelerapyme.es/
If you want to learn more about news like this or our tools, visit our website or follow us on LinkedIn.
